Departmental
of Mechanical and Aerospace Engineering
GENERAL PURCHASING
INFORMATION
Need to purchase something?
Your P.I. gave you the go-ahead to purchase the items you need to
complete your research project. But
how do you make the purchase? Who
will pay for the items? Do you need
a Purchase Order or can you place the order by using a P-Card?
How will the items be delivered?
Please know there are several UF and State of
Florida
regulations that govern the purchasing and payables process.
Some things to consider when making a purchase:
-
has this purchase been approved by the
project P.I.?
-
are sufficient funds available in the
project for the purchase?
-
do I have all the information I need to
make the purchase; vendor information, delivery address, tax i.d. number,
etc…
-
is this purchase related to the project?
-
can I make this purchase with a P-Card?
-
how do I obtain a Purchase Order (PO)?
-
do I need to obtain additional quotes or
complete a Sole Source form?
The following forms have been created to
assist you with the purchasing process. Please
review this information, print the required form and forward the form to the
M.A.E. Purchasing/Payables office in room 237 MAE-B.
Please do not hesitate to contact our office if you have any questions
related to purchasing or payables.
The MAE Purchasing/Payables Office is located at:
237 MAE-B Building
Phone: 392-0828
Fax: 392-1071
Representative: Ms.
Teresa Mathia
