Prior to travel and prior to making travel-related purchases, all travelers must complete the online Travel Authorization Request (TAR) form:
The online form automatically routes a copy of the TAR request to our travel processing team, the person requesting the travel, and the PI listed for funding approval if other than the traveler.
All International Travel, in addition to the TAR request, requires completion of the UF TeamAssist Emergency Assistance Program (formerly Medex) Registration and UF International Travel Check List form:
P-Card Use Prior to Travel
- Only after approval of the TAR, travel related P-Card purchases can be made
- All P-Card charges must be signed and submitted within 3 days of purchase, and receipts may be emailed to email@example.com or brought to room 225 in MAE-A, including details of the expense (e.g. conference registration or airfare) and the associated travel (e.g. travel destination or TAR)
- Enterprise and National are the official rental car for UF travel as of October 1st, 2015, and the use of other rental companies is not allowed unless it can be shown that Enterprise or National did not have a car available. Justification must be provided for a larger class of rental car.